Why is management software essential for event service providers?
Optimize your management and gain in efficiency with schedule management software!
In the events sector, efficient management of human and material resources is crucial to guarantee the success of events. Companies that hire large numbers of temporary staff, often without knowing their availability in advance, face unique challenges. This is where software to manage scheduling and automate administrative formalities becomes indispensable.
How to optimize scheduling?
Scheduling software such as EventSoft® allows you to centralize the planning of services and the organization of resources.
Thanks to interactive planning, companies can easily visualize and share activities, simplifying coordination between teams. This is particularly useful for event service providers who have to manage complex and often changing schedules.
Why automate administrative tasks?
Automating administrative tasks such as DPAE (Déclarations Préalables à l’Embauche), electronic employment contracts and payroll preparation saves precious time and reduces human error.
In particular, EventSoft® automatically generates DPAEs, employment contracts and payslips, freeing managers from repetitive tasks and enabling them to concentrate on higher value-added activities.
How to facilitate communications?
Communication with contractors is another crucial aspect of event management. Good schedule management software incorporates communication features, such asautomated SMS and email messages to teams. This ensures that all team members are informed in real time of schedule changes and new instructions, improving responsiveness and coordination.
How to manage availability?
For companies employing a large number of temporary workers, keeping track of everyone’s availability can be a headache. Scheduling software allows you to centralize information on the availability of temporary workers and integrate it directly into the schedule. This ensures that the right people are assigned to the right tasks, at the right time.
For example, a show production company can use the software to track the availability of artists and technicians. By centralizing this information, it becomes easier to plan rehearsals, stage set-ups and tear-downs, while ensuring that every member of the team is available at the right time.
By adopting a solution like EventSoft®, companies can gain in efficiency, clarity and time, and offer a seamless collaborative experience to their teams.
Yoan Bertin
Brought up in the heart of the events industry, Yoan has an engineering background in business management. Co-founder of Intrapole, publisher of the EventSoft® solution, he is responsible for Intrapole’s management and sales.