The 5 benefits of digitizing contracts and payslips in the events industry
The electronic signature, now widely recognized by law, makes it possible to sign a digital document as validly as a handwritten signature. Double-authentication adds an extra layer of security by requiring two distinct identification elements to confirm the identity of the signatory. This could be a password and a code sent by SMS, for example.
What are the benefits for event employers?
For companies that regularly recruit temporary workers, as in the events sector, electronic signatures offer a number of advantages:
- Considerable time savings: Hiring processes are accelerated. No more printing, scanning and mailing contracts.
- Reduced costs: Paper printing, mailing and archiving costs are eliminated.
- Enhanced security: Dual authentication guarantees signature authenticity and protects personal data.
- Traceability: Every stage of the signature process is recorded and time-stamped, providing irrefutable proof in the event of a dispute.
- Enhanced user experience: Workers can sign their contracts at any time and from anywhere, provided they have a connected device.
- Respect for the environment: Dematerializing processes considerably reduces environmental impact.
How is electronic signature particularly suited to event employers?
In the events sector, where staffing requirements fluctuate greatly, electronic signatures are particularly well suited to..:
- Last-minute hirings: Contracts can be signed quickly, even for short-term assignments.
- Geographically dispersed staff: Workers can sign their contracts wherever they are, without having to travel.
- Large volume of contracts: Electronic signatures can be used to efficiently manage a large number of contracts in a short space of time.
How do I set up an electronic signature with dual authentication?
To optimize the management of your employment contracts, EventSoft® integrates perfectly with Coffreo, a leading electronic signature solution.
This partnership guarantees a smooth, secure user experience.
- Regulatory compliance: Coffreo, like EventSoft®, is designed to comply scrupulously with current legal standards concerning electronic signatures, giving you total legal security.
- Enhanced security: The dual protection offered by EventSoft® and Coffreo guarantees the confidentiality of your data and the integrity of your contracts.
- Ease of use: Coffreo’s intuitive interface, combined with EventSoft®’s ergonomic design, makes it easy for even the least technophile of your teams and employees to get to grips with the system.
- Seamless integration: Thanks to this integration, you benefit from an optimized workflow: from the creation of the contract in EventSoft® to its secure electronic signature via Coffreo.
In conclusion, the electronic signature with dual authentication is an effective solution for event employers wishing to simplify their hiring processes, reduce costs and improve data security.
Yoan Bertin
Brought up in the heart of the events industry, Yoan has an engineering background in business management. Co-founder of Intrapole, publisher of the EventSoft® solution, he is responsible for Intrapole’s management and sales.